IT Support for Structural Engineering Company Case Study

Managed File Sync
Business-grade cloud storage solutions – IT Support for Structural Engineering companies
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Overview of the company

This customer is a dynamic Structural and Civil Engineering consultancy company. Collaboration is key to their successful management of clients, architects, developers, contractors and fellow professionals. Providing a hands-on and personal approach, they undertake commissions throughout the UK and internationally. Clients include Balfour Beatty Ltd, The Victoria and Albert Museum and Guys Hospital. Read below how we provide proactive IT Support for Structural Engineering companies like this one.

The Challenges

This customer was created as a merger of two businesses, both using disparate systems and filing procedures. As engineers, they had a requirement to share and sync large data files and they were previously using a consumer-grade product as a workaround. Multiple versions of large CAD files were being edited and shared by engineers out on site, with limited audit trail and a lack of control over sync/backup times. They needed a secure, robust and reliable business-grade solution. This is where our previous experience in IT Support for Structural Engineering companies could benefit this customer and help them remain productive and utilise new technologies.

The Solution

We analysed and audited the exiting set up, planned the solution and completed the implementation. This included migration to Microsoft Office 365, installation of VoIP and Integration of Managed File Sync to streamline processes across the entire organisation. Managed File Sync syncs corporate data to the cloud, allowing access and sharing of files and folders from servers, computers and mobile devices. It is quick to deploy, secure and inexpensive to run. Security features enable safe collaboration with others, with user options to control access and set policies. Administrators maintain security, control and data privacy with a multi-tenant dashboard and rich reporting.

Results

Flexible, remote working

Anywhere, anytime access means more remote working, allowing for reduced costs.  On-site engineers are now able use their own device, minimising hardware costs

Increased productivity

Productivity is increased with real time sync and continuous backups, meaning less necessity to ‘write up’ when back in head office and no data loss
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Secure, reliable, safe

Military grade security allows for increased trust and assurance to clients.  Collision support means files are never overwritten

Supporting Testimonial

“Outsourcing our IT Support to Hero IT Support has freed up time for our in-house IT Manager to work on our clients and for our operations managers to concentrate on our core business. Managed IT Support means we’re covered by Hero IT Support’s fast, reactive and proactive support service. It also means that we are always one step ahead of others with new business technology developments. Hero IT Support are early adopters of technologies that streamline or automate business processes and they apply these technologies to their own business and to those of their clients. Partnering with Hero IT Support has meant improvements in our productivity, money saving and protection from disasters that could cause data loss and unexpected bills. One such new technology they recommended was Managed File Sync. We were previously using Dropbox but had a lot of large, highly sensitive files and needed a business-grade solution. They were already aware of, and using such a service and provided a demo of their Managed File Sync software. This allowed us to have file replication from the cloud server and our internal server; this meant we could access/modify files internally and externally and all users had the same version of files. Our engineers can now access and sync files from anywhere, creating a truly mobile workforce. Hero IT Support regularly monitor our workstations and sort out problems before they interrupt our services. They have always been proactive in reducing IT costs, keeping us updated with suitable new technologies and trends and providing exceptional customer services. I cannot recommend them highly enough to any business.” Ben Saunders

IT Manager, Structural Engineering Company

“We’re covered by Hero IT Support’s fast, reactive and proactive support service”
“Hero IT Support are early adopters of technologies… so we are always one step ahead of others”
“always proactive in reducing IT costs, and providing exceptional customer services”
“We cannot recommend them highly enough to any business”