Do you know who has access to what data?
Having user accounts means you have control over who has access to what in your business as well as ensuring that unauthorised people don’t have access to confidential information. The benefits of doing so means that employees can use any computer on the network. So if their computer was out of action, another would be available to use. Having user accounts means you can set users to have access to specific areas of the company data such as HR.
Set up and use of user accounts
To set up user accounts, it is pretty straightforward and easy as it is all done through the operating system control panels. You should set up a username and password for each account which should never be shared and revealed. If a user gets up from their desk, they should always lock their screen meaning once they return, they would have to enter a password to regain access. This prevents people from trying to access their account whilst away from their desk.
Having admin user accounts means you have control over all the accounts and can make changes on the following:
- Account permissions
- Security settings
- Access to all files
- Remove or add accounts
- Install any software or hardware
The admin has to be a trusted member of staff with quite a high knowledge of IT to be able to do this.
Managed File Sync
Having user accounts is great as it separates data depending on user permissions, and allows employees to work on every machine with access to their account. However, this does not mean all their work will be available, unless using a military-grade secure cloud storage system such as Managed File Sync. This allows users to access their data and files from any machine with an internet connection. The employee will also need to know their login details. A huge benefit of having a business cloud storage platform such as Managed File Sync, is the ability for employees to work on the go, from any device, therefore improving productivity.